SmallKits

Free quotation generator

Free and unlimited, with no sign-up and no watermark: send a clear quote with your logo, prices and a valid-until date, then turn it into an invoice when the customer says yes.

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Advanced settingsCountry, currency, tax, payment details, terms, numbering and language
Country and format
Paper
Tax and discount
Payment details

Mobile money covers M-Pesa, MTN MoMo, Airtel Money, GCash, UPI, Pix and similar. Online payment covers PayPal, Stripe, Wise and payment links.

Terms
Signatures
Copies and layout
Numbering
Invoices

“In sequence” is required for tax invoices in many countries, including the EU and UK. “Hard to guess” adds the month and a random code, so customers can’t tell how many documents you issue.

Your dataStored only in this browser

Nothing you type is uploaded. Download a backup to keep a copy or to move to another device. Your business details are shared by every SmallKits tool.

What you type stays in this browser. Nothing is uploaded.

Documents

Kept in this browser only. To keep a copy, open Advanced settings, then Your data.

Your signature

Saved only in this browser and used only when you choose to sign a document.

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What a good quotation includes

  • A quotation number and date, so you can match the customer’s reply to the right quote.
  • A valid-until date. Prices and availability change; a clear expiry protects you. Thirty days is common.
  • Each item or service, described clearly enough that the customer knows exactly what they are getting.
  • Quantities, unit prices and a total, with tax shown separately if you charge it.
  • Your terms: what is included, any deposit, delivery or installation, and warranty.

Quotation, quote or estimate?

The words are often used interchangeably. Strictly, a quotation or quote is a fixed price that you agree to honour until it expires, while an estimate is an approximate price that may change once the work starts. If your price may change, say so in the terms, for example “This estimate may change if the scope of work changes.”

How to make a quotation

  1. Add your business details and logo once; they are saved for next time.
  2. Enter the customer’s name and contact details.
  3. Check the quotation number and the valid-until date, which is set from your default validity period.
  4. Add the items and prices, and any discount or tax.
  5. Add terms from the menu, such as a 50% deposit or a warranty, or write your own.
  6. Download the PDF and send it.

From quote to invoice in one click

When the customer accepts, click Invoice at the top of the generator. The customer, items and prices carry over, a new invoice number is filled in, and you can download the invoice straight away. Once they have paid, switch to Receipt.

Tips for quotes that win work

  • Describe outcomes, not just products: “Supply and install a 3 × 3 m canopy tent” is clearer than “Tent”.
  • Keep it to one page where you can. Customers compare quotes side by side.
  • Mention what makes you the safer choice, such as a warranty or free delivery, in the notes.
  • Follow up a day or two before the quote expires.

A worked example

Carlos runs a small air-conditioning business in Manila. A café asks for a price to supply and install two split units. His quotation lists two 1.5 HP inverter units, copper piping by the metre, installation labour and a one-year service visit, with VAT shown separately and a valid-until date 15 days away, because supplier prices change quickly. Under the terms he adds “50% deposit to confirm the order, balance on completion” and his warranty. The café owner can see exactly what is included, compare it with other quotes and sign the acceptance line.

What to include on a quotation

  • The word “Quotation”, a quote number and the date.
  • Your business details, and the customer’s name and contact.
  • Each item or service with quantity, unit price and amount. Be specific: brand, model, size, number of visits.
  • Subtotal, any discount, tax on its own line and the total.
  • How long the price is valid.
  • Payment terms: deposit, stages, and when the balance is due.
  • Delivery or completion time, and what is not included.
  • A way to accept: a signature line, or a simple “reply to accept”.

Quoting tips that win work

  • Reply fast. The first clear quote often wins. Saved customers and items make a second quote take seconds.
  • Break it down. A list of items builds trust; a single lump sum invites haggling.
  • Show what is included. Lines with no price, such as “Free site visit”, show value without changing the total.
  • Offer options. For bigger jobs, use the proposal generator to offer Basic, Standard and Premium packages.
  • Follow up. If you have not heard back in a few days, a short message asking if they have questions often closes the deal.

Quotation or estimate?

A quotation is a fixed price for a defined job. If the work could change once you start, such as repairs or renovations, send an estimate instead, with materials and labour shown separately and a contingency for surprises. When the customer accepts either, turn it into an invoice in one tap.

Quotation terms explained

Valid until
The last day the customer can accept at this price.
Deposit
Part of the price paid upfront to confirm the order; it is taken off the final invoice.
Exclusions
Things a customer might assume are included but are not, such as delivery or installation.

Updated 2026-10-29

Frequently asked questions

Is this really free?

Yes. The quotation generator is free and unlimited: no sign-up, no trial, no watermark and no ads. It runs in your browser, which costs us very little, so there is nothing to pay for.

How do I make a quotation for free?

Fill in your business, the customer and the items in the generator above, check the valid-until date and click Download PDF. It is free with no sign-up and no watermark.

How long should a quotation be valid?

Thirty days is the most common, but choose what suits your prices. Set your default under Advanced settings and it is applied to every new quote.

Is a quotation legally binding?

A quotation is an offer. It usually becomes binding once the customer accepts it, which is why a clear expiry date and terms matter. Laws vary by country, so check local rules for large contracts.

Can I turn a quotation into an invoice?

Yes. Click Invoice at the top of the generator and the same customer and items are used, with a new invoice number.

Can I add a deposit or warranty to a quote?

Yes. Choose wording from the Terms menu, such as “50% deposit” or “1-year warranty”, and edit it as you like.

What is the difference between a quote and an estimate?

A quote is a fixed price for a set period; an estimate is an approximate price that may change. Both can be made here; say which it is in your terms.

Can I add my logo and brand colour?

Yes. Upload a logo and it is cleaned up automatically. Type your brand colour as a hex code or take it from the logo.